Professional Procurement Management

OBJECTIVE
The main objective of this course is to empower participants with
• Complete knowledge and understanding of procurement management processes and functions of the supply chain
• The understanding and experience to set up a seamless, streamlined procurement management process for your organisation, showcasing your skills and potential to effectively manage higher roles and responsibilities
• Effective negotiation skills to get the best quality raw materials or goods at the best prices
• The necessary skills to maintain good relationships with suppliers to get high-quality goods at the best prices and on time
• The required experience and knowledge to source raw materials and goods from the best suppliers
• The awareness and knowledge of advanced procurement management concepts to enhance efficiency

CONTENT
Overview of Supply Chain Management and Procurement Functions
• Supply chain management activities
• Logistics and strategic cost management
• Risk management
• Negotiation strategies
• Contract management

Principles of Procurement
• Transparency
• Integrity
• Economy
• Openness
• Fairness
• Competition
• Accountability

Four Main Procurement Management Processes
• Planning procurement management
• Conducting procurements
• Controlling procurements
• Closing procurements

Critical Procurement Concepts
• Reverse auctions
• Procure to pay
• Source to pay

Critical Steps in the Procurement Process
• Conduct an internal needs analysis
• Assess the supplier market
• Collect supplier information
• Develop a sourcing/outsourcing strategy
• Implement the sourcing strategy
• Negotiate with suppliers and select the winning bid
• Implement a transition plan or supply chain improvements

Stages of Procurement Maturity
• Reactive
• Proactive
• Strategic joint value

Procurement Planning and Implementation
• Spend analysis
• Kraljic matrix
• Supplier performance assessment
• Procurement leveraging
• Procurement software

Necessary Elements for a Procurement Plan
• Procurement team
• Item requirements
• Supplier selection
• Bids and acceptance

Procurement Fraud
• Kickbacks and corrupt payment
• Corrupt influence
• Collusion/manipulation by bidders
• Billing fraud
• Conflicts of interests
• Delivery fraud

e-Procurement Value Chain
• Indent management
• e-Informing
• e-Tendering
• e-Auctioning
• Vendor management
• Catalogue management
• e-Purchasing
• e-Ordering
• e-Invoicing
• e-Contract management

Responsibilities of a Procurement Officer
• Staff supervision
• Product purchases
• Data handling
• Communication with suppliers
• Procurement management plan creation
• Request for proposal and bid invitation preparation and release

Areas of Key Performance Indicators of Procurement Officials
• Inventory
• Supplier performance
• Buyer performance
• International/Local spend analysis

Procurement Management Challenges
• Supplier-related issues
• Strategy selection
• Reducing costs/achieving savings
• Maintaining accurate data
• Stakeholder management
• Risk mitigation
• Finding right tools
• Recruiting, retaining and training talent
• Managing requests for proposal/quotation process

FOR WHOM:
Stores Purchasing and Logistics Personnel in the Public and Private Sectors

Methodology
The training methodology integrates lectures, interactive discussions, collaborative group exercises, and illustrative examples. Participants will acquire a blend of theoretical insights and hands-on practical experience, emphasizing the application of learned techniques. This approach ensures that attendees return to their professional environments equipped with both the competence and self-assurance to effectively implement the acquired skills in their responsibilities.

DATE:

1ST BATCH:        11th – 14th Feb, 2025     

2ND BATCH:       22nd – 25th July, 2025