Purchasing Procedures and Stores Management Practices

Objectives:
• Understand the fundamentals of stores management and purchasing procedures.
• Learn the role and responsibilities of stores managers and purchasing officers.
• Explore best practices in inventory control, stock management, and warehouse operations.
• Develop skills in procurement planning, vendor selection, and negotiation.
• Gain insights into the purchasing process from requisition to receipt and payment.
• Understand the importance of quality assurance and compliance in purchasing activities.
• Learn how to effectively manage inventory levels, minimize stockouts, and reduce carrying costs.
• Acquire knowledge of modern tools and technologies used in stores management and purchasing.
Course Content:
Introduction to Stores Management and Purchasing
• Definition and scope of stores management and purchasing
• Importance of effective stores management and purchasing procedures
• Overview of the supply chain and its components
Role and Responsibilities of Stores Managers
• Functions and duties of stores managers
• Organization and layout of storage facilities
• Inventory control principles and techniques
Inventory Management Practices
• Stock classification and categorization
• Reorder point (ROP) and economic order quantity (EOQ)
• Inventory valuation methods and cost control
Warehouse Operations and Material Handling
• Warehouse layout and design
• Material handling equipment and techniques
• Safety and security measures in warehouse operations
Introduction to Purchasing Procedures
• Overview of the purchasing process
• Roles and responsibilities of purchasing officers
• Purchasing policies and procedures
Procurement Planning and Vendor Selection
• Steps in procurement planning
• Vendor evaluation and selection criteria
• Developing and managing supplier relationships
Purchase Order Processing
• Requisition and approval process
• Purchase order creation and transmission
• Expediting and follow-up on orders
Contract Management and Negotiation
• Contract types and terms
• Negotiation strategies and techniques
• Contract administration and performance monitoring
Quality Assurance and Compliance
• Quality control measures in purchasing
• Compliance with regulatory requirements and standards
• Supplier quality management practices
Inventory Receiving and Payment Procedures
• Receiving and inspection of incoming goods
• Invoice verification and payment processing
• Discrepancy resolution and supplier performance evaluation
Modern Tools and Technologies in Stores Management and Purchasing
• Inventory management software and systems
• Electronic data interchange (EDI) and procurement platforms
• RFID and barcode technology for inventory tracking

FOR WHOM:
Stores, Purchasing and Logistics Personnel in the Public and Private Sectors.
Methodology
The training methodology integrates lectures, interactive discussions, collaborative group exercises, and illustrative examples. Participants will acquire a blend of theoretical insights and hands-on practical experience, emphasizing the application of learned techniques. This approach ensures that attendees return to their professional environments equipped with both the competence and self-assurance to effectively implement the acquired skills in their responsibilities.

DATE:

1ST BATCH:      8th – 11th Apr,                    2025     

2ND BATCH:     14th – 17th Oct,                 2025