Effective Meetings Management: Enhancing Productivity and Collaboration

Objective:
• Equip participants with the skills and knowledge to effectively plan, organize, and facilitate meetings.
• Enhance participants’ ability to conduct productive and efficient meetings that achieve desired outcomes.
• Foster collaboration and engagement among meeting participants to drive organizational success.
Course Content:
Understanding Meetings Management
• Overview of meetings management and its importance in organizational success.
• Types of meetings and their purposes.
Key Components of Effective Meetings
• Agenda Development
o Creating clear and concise agendas.
o Setting objectives and desired outcomes.
• Meeting Preparation
o Room setup and logistics.
o Preparing meeting materials and resources.
• Facilitation Techniques
o Engaging participants and managing discussions.
o Time management and keeping meetings on track.
Enhancing Meeting Effectiveness
• Communication Skills
o Active listening and effective communication techniques.
o Handling conflicts and managing different personalities.
• Decision Making and Consensus Building
o Methods for reaching decisions and building consensus.
o Handling objections and achieving buy-in.
Post-Meeting Responsibilities
• Meeting Minutes
o Taking accurate meeting minutes.
o Distribution and follow-up actions.
• Evaluation and Improvement
o Assessing meeting effectiveness and areas for improvement.
o Implementing feedback to enhance future meetings.
Technology and Tools for Meetings Management
• Meeting Management Software
o Overview of tools and software for scheduling and managing meetings.
o Integrating technology to streamline meeting processes.

Methodology
The training methodology integrates lectures, interactive discussions, collaborative group exercises, and illustrative examples. Participants will acquire a blend of theoretical insights and hands-on practical experience, emphasizing the application of learned techniques. This approach ensures that attendees return to their professional environments equipped with both the competence and self-assurance to effectively implement the acquired skills in their responsibilities.
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DATE:
1ST BATCH: 20th – 23rd Feb, 2024
2ND BATCH: 2nd – 5th July, 2024
3RD BATCH: 22nd – 25th Oct, 2024